Please write to Capita Registrars, giving:
- full details of both your old and new names (please ensure that you give your old name in exactly the form in which it is recorded on the Register of Shareholders - this can be seen on your share certificate or dividend counterfoil);
- your investor code (which can be found on your share certificates or dividend counterfoil).
Enclose your share certificate(s) representing your total holding, plus one of the following as appropriate:
- an original marriage certificate
- an original deed poll
- a statutory declaration is acceptable if it bears both your old and new signatures.
If a married woman wishes to revert to her maiden name after divorce the registrars will require: a copy of the decree absolute together with her marriage certificate (to confirm her maiden name) or a copy of the decree absolute together with her birth certificate if the marriage certificate is not available.
Corporate and institutional shareholders
Please write to Capita Registrars enclosing:
- a certified copy of the Certificate of Incorporation on Change of Name; and
- share certificate(s) representing the total holding.
Please download the change of address form. Complete it and send it to Capita Registrars, giving:
- your name exactly as it is recorded on the Register of Shareholders - this can be seen on your share certificate or dividend counterfoil;
- your investor code (which can be found on your share certificate or dividend counterfoil); and
- full details of both your old and new addresses.
The form must be signed by at least the first named shareholder where indicated.
In the case of a corporate shareholder, the appropriate authorised signatory should sign the change of address form, and the capacity of the signatory must be stated.
If you are registered with Capita Registrars and have been issued with a PIN number and password you can change your address on line.
Write to Capita Registrars to notify them that the share certificate(s) is/are missing. You should state:
- your name exactly as it is recorded on the Register of Shareholders - this can be seen on your dividend counterfoil;
- your investor code (which can be found on your share certificate or dividend counterfoil);
- your full name and address, as they are recorded on the Register of Shareholders;
- if possible the numbers of the certificates that are missing;
- if you do not know the numbers of the missing certificates please provide the numbers of the certificates still in your possession;
- if the certificates are stolen;
- if the certificates are stolen, we will require the crime reference number as issued by the police.
Your letter must be signed by at least one of the shareholders.
We will send you a formal letter of indemnity for completion.
There may be a charge for this service.
In order to carry out a private share transfer, please download and complete the stock transfer form arrange for collection of stamp duty if appropriate and send it to Capita Registrars with the share certificates covering at least the number of shares to be transferred.
The form will need to show the following information:
- full name and address details for both transferor (the old owner) and transferee (the new owner);
- signature(s) of all the transferor(s); and
- the name of the company, the type of share (for example ordinary shares) and amount to be transferred in both words and figures.
The documentation required to register the death of a shareholder is dependant on the type of shareholding. Please write to Capita Registrars stating:
- full name of the shareholder, as shown on their share certificate
- name of the company in which they hold shares
Enclose one of the following:
If the account is held solely in the name of the deceased:
- sealed copy grant of probate or letters of administration
- for Scottish residents the equivalent document is a certificate of confirmation
- share certificate(s) representing total holding.
Alternatively if probate (or the equivalent) is not being sought due to the small value of the estate, you can apply to use their small estate procedure, providing the total value of the UK estate is under £20,000 and the total value within the estate of shares is under £10,000. If you require the small estates forms for completion, please contact the Capita Registrars shareholder helpline on: 0870 162 3100 (from outside UK +44 (0) 20 8639 2157).
If the account was held jointly with another person then enclose:
- death certificate
- share certificate(s) for amendment.
Under The Companies Act 2006 companies are no longer obliged to send automatically paper copies of the documents to shareholders. Shareholders will be sent a notification of a document by post or email. Artisan encourages Shareholders to register for email communication as this is quicker and more cost effective. However shareholders can elect to receive notification by email. The 31 March 2009 letter to shareholders concerning Shareholder Communication Methods explains how this is achieved. Documents will always be available to shareholders on the Group website www.artisan-plc.co.uk.
This was explained in the notice for the January 2012 Annual
General Meeting as follows:
For any company, a share trading price below its nominal value
creates a problem in raising further equity funds, when needed for
the company's development, because company law does not permit a
company to issue shares at a discount to their nominal value. For
this reason, the Board proposes that the Company's Existing
Ordinary Shares should be sub-divided, so as effectively to create
a lower nominal value for each Ordinary Share.
Accordingly, Resolution 6, which will be proposed at the AGM,
would sub-divide each Existing Ordinary Share of 20p each into one
Ordinary Share of 1p and 19 Deferred Shares ("Deferred Shares") of
1p. All the rights with regard to voting at general meetings of the
Company and in relation to dividends which currently attach to the
Existing Ordinary Shares would continue to attach to the 1p New
Ordinary Shares created by this subdivision.
If Resolution 6 is passed, each Shareholder would then hold, in
place of every one 20p Existing Ordinary Share currently held, one
New Ordinary Share of 1p and 19 Deferred Shares of 1p.
The terms and restrictions which would attach to the Deferred
Shares are set out in Resolution 6 but, in brief, the Deferred
- not carry any voting rights;
- not carry any right to receive dividends; and
- only have the right to participate in any return of capital by
the Company, such as on liquidation, after £1 million had
been repaid to the holder of each New Ordinary Share – a
situation which is extremely unlikely to arise.
The Deferred Shares will, therefore, effectively have no value.
No application will be made for the Deferred Shares to be listed or
admitted to trading on AIM or any other investment exchange. Nor
will share certificates be issued in respect of the Deferred
The objective of the share subdivision is to attach the current
trading value of the Company's Existing Ordinary Shares to a New
Ordinary Share with a lower nominal value, so as to facilitate
equity fundraising by the Company. The Board has, accordingly,
decided to propose the Capital Reorganisation.
If the Cancellation is approved by Shareholders, the Company's
Existing Ordinary Shares will cease to be trade on AIM on 2
February 2012. The Directors propose, therefore, that the Capital
Reorganisation should take effect at close of business on the same
date, and this will, accordingly, be the Record Date for the
Resolution 6 was passed at the AGM and so the changes outlined
above became effective.
Following the consolidation approved 19 January 2007, all share
certificates have been replaced with new share certificates for
shares in the new denomination. All old share certificates are
invalid. (January 2007)
The old share certificates were for shares of 0.5p each (nominal value) and the new share certificates are for shares of 20p each (nominal value). By way of guidance, any old share certificates were rounded down to the nearest 6,000 (old) shares and the net consolidation was 1 new share for 40 old shares. For full details see the circular posted 14 December 2006. (January 2007)
The approach may of course be quite genuine, but there are increasing instances of unregulated bodies attempting to pressure or defraud shareholders of companies.
Shareholders should satisfy themselves that they are dealing with a fit and proper organisation. For advice on how to resolve this please follow this link to our shareholder warning with its own reference to authoratative advice.
Artisan cannot and will not advise shareholders as to whether they should deal and shareholders should always take independent advice where appropriate.